Purchasing Card Program
Policies and Procedures ManualTable of Contents
GUIDANCE IN THE PROCUREMENT FUNCTION
The use of the University Visa Purchasing Card at the department level includes responsibilities and accountability. The Purchasing function is being conducted in a decentralized manner by an increasing number of individuals. The following code of ethics, modeled after the National Association of Educational Procurement Code of Ethics, is being offered to provide guidance in the procurement function.
CODE OF ETHICS
Give first consideration to the objectives and policies of my institution.
Strive to obtain the maximum value for each dollar of expenditure.
Decline personal gifts or gratuities in connection with the purchasing function.
Refrain from entering into purchasing contracts with students, faculty and staff or members of their immediate families unless full disclosure of the background facts is presented in writing to the Purchasing Department.
Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of a controversy with a supplier.
Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
Foster fair, ethical and legal trade practices.